Full Text CA-95-009 AIDS-ASSOCIATED MALIGNANCIES CLINICAL TRIALS CONSORTIUM NIH GUIDE, Volume 24, Number 7, February 24, 1995 RFA: CA-95-009 P.T. 34 Keywords: AIDS Cancer/Carcinogenesis Clinical Trial National Cancer Institute Letter Of Intent Receipt Date: April 4, 1995 Application Receipt Date: May 4, 1995 PURPOSE The Cancer Therapy Evaluation Program (CTEP) of the Division of Cancer Treatment (DCT) at the National Cancer Institute (NCI) invites applications from single institutions or consortia of institutions for cooperative agreements (U01) to design and develop clinical trials with novel agents or using innovative approaches in patients with AIDS-associated malignancies. The NCI is seeking talented scientists from academic, non-profit and for-profit research organizations who will interact with other members of the Consortium, and with CTEP in a concerted way to conceive, create, and evaluate new approaches to therapy of AIDS-associated malignancies. One consortium, called the AIDS-associated Malignancies Clinical Trials Consortium, will be developed out of the separate funded awardees. Scientific approaches taken by the Consortium will be broad and will reflect the creativity and capabilities of team participants. Clinical trials using conventional cytotoxic chemotherapy regimens alone would not be performed within the Consortium. The potential exists for expanding to phase III studies should the initial efforts with this project prove successful, and relevant phase III questions are appropriate. The purpose of the proposed awards is to stimulate cooperative efforts to improve treatment and to develop more effective therapies for AIDS-associated malignancies. HEALTHY PEOPLE 2000 The Public Health Service (PHS) is committed to achieving the health promotion and disease prevention objectives of "Healthy People 2000," a PHS-led national activity for setting priority areas. This Request for Applications (RFA), Aids-Associated Malignancies Clinical Trials Consortium, is related to the priority areas of cancer and AIDS. Potential applicants may obtain a copy of "Healthy People 2000" (Full Report: Stock No. 017-001-00474-0 or Summary Report: Stock No. 017-001--00473-1) through the Superintendent of Documents, Government Printing Office, Washington, DC 20402-9325 (telephone 202-783-3238). ELIGIBILITY REQUIREMENTS Domestic and Canadian for-profit and non-profit organizations, public and private, such as universities, colleges, hospitals, laboratories, units of State and local governments, and eligible agencies of the Federal government are eligible to apply. Foreign institutions other than Canadian are not eligible to apply or be a collaborating institution. Canadian institutions are included because many of them are members of the NCI Clinical Trials Cooperative Groups and the National Institute of Allergy and Infectious Diseases (NIAID) AIDS Clinical Treatment Units. Applications may consist of one institution or several institutions, which can include, but are not limited to, the NCI Clinical Trials Cooperative Groups, the NIAID AIDS Clinical Treatment Units, or a coalition between a Cancer Center and collaborating institutions. New and experienced investigators are encouraged to apply. Applications with racial/ethnic minority individuals, women, and persons with disabilities as Principal Investigators are encouraged. Eligible institutions may apply for either or both of the following types of awards: (1) Clinical Trials Member, (2) Operations, Statistical and Data Management Center. A separate application must be submitted for each type of award. Each applicant as a Clinical Trials Member must demonstrate the ability to recruit a minimum of 30 patients per year and the willingness to accrue patients onto four to six different clinical trials. It is anticipated that the AIDS-Associated Malignancies Clinical Trials Consortium will perform four to six clinical trials involving approximately 200 patients with different AIDS-associated malignancies per year. MECHANISM OF SUPPORT The administrative and funding instrument to be used for this program will be a cooperative agreement (U01), an "assistance" mechanism, in which substantial NCI scientific and/or programmatic involvement with the awardee is anticipated during performance of the activity. Under the cooperative agreement, the NCI purpose is to support and/or stimulate the recipient's activity by involvement in and otherwise working jointly with the award recipient in a partner role, but it is not to assume direction, prime responsibility, or a dominant role in the activity. Details of the responsibilities, relationships, and governance of the study to be funded under cooperative agreement(s) are discussed later in this document under the section "Terms and Conditions of Award." Awards and level of support depend on receipt of a sufficient number of applications of high scientific merit. Because of the variation in numbers of patients to be accrued and the type of award, it is anticipated that the size of awards will vary also. It is anticipated that the award for the Operations, Statistical and Data Management Center will be approximately $300,000 direct costs per year (of which $100,000 is reserved for a Discretionary Fund for laboratory studies and for the collection of patient specimens and clinical data for the Tissue and Biological Fluids Banks of HIV-Associated Malignancies). The award for each Clinical Trial Member will be approximately $125,000 direct costs per year. The total project period for each application submitted in response to the RFA may not exceed four years. The earliest anticipated award date is September 30, 1995. Although this program is provided for in the financial plans of the NCI, awards pursuant to this RFA are contingent upon the availability of funds for this purpose. This RFA is a one-time solicitation. At this time the NCI has not determined whether or how this solicitation will be continued beyond the present RFA. If it is determined that there is a sufficient continuing program need, the NCI will either invite recipients of awards under this RFA to submit competitive continuation cooperative agreement applications for review or re-issue the RFA for re- competition. If the NCI does not continue the program, awardees may submit grant applications through the usual investigator-initiated grants program. FUNDS AVAILABLE Approximately $2,000,000 in total costs per year for four years will be committed to fund applications submitted in response to this RFA. It is anticipated that eight to ten new awards for Clinical Trials Member of the AIDS-Associated Malignancies Clinical Trials Consortium will be made. There will be only one Statistical, Operations, and Data Management Center award. RESEARCH OBJECTIVES Background Individuals infected with the human immunodeficiency virus (HIV) have a marked increase in the appearance of intermediate and high-grade B cell Non-Hodgkin's Lymphoma (NHL) and Kaposi's sarcoma (KS), and show trends for an increased incidence for Hodgkin's disease, anogenital dysplasia, and cancer, as compared to age-matched controls. Epidemiological studies have shown that the relative risks for KS and NHL were 40,000 and 100, respectively. In January 1993, the Centers for Disease Control added cervical cancer in HIV infected women, to the list of AIDS defining malignancies. Conventional treatment for these malignancies has only been modestly effective at best. The median survival of HIV-associated NHL is less than one year, and is only two months for primary central nervous system lymphoma. Kaposi's sarcoma is an AIDS defining illness in 20 percent of HIV infected individuals, and has been found at death in over 50 percent of the patients. In addition to its disfiguring complications, it can lead to significant morbidity and mortality due to gastrointestinal and pulmonary complications in a significant proportion of patients. Conventional therapy in KS has been palliative. Several studies suggest that anogenital dysplasias and cancer in the HIV infected population may be more biologically aggressive and resistant to conventional therapeutic approaches. Research into the pathogenesis of these HIV-associated tumors has focused on potential interactions of cytokines, HIV, other viral co- factors (e.g., human papilloma virus in squamous cell cancer of the anogenital region, and EBV in the high-grade primary central nervous system lymphomas), and oncogenes. Numerous studies have pointed to dysregulation of cytokines and to angiogenesis as significant in the pathogenesis of KS. New clinical research opportunities exist because of the development of differentiation agents, monoclonal antibodies, angiogenesis inhibitors, cytokines and growth factor modulators, and new approaches to gene therapy and immunomodulating therapy. Based on the current information on the potential interactions in the formation of these tumors and the lack of effective, standard regimens, the NCI is encouraging investigators to apply novel therapies or innovative approaches in pilot or phase I and II clinical trials with the ultimate goal of expanding to phase III clinical trials. One of the major obstacles in carrying out AIDS-associated malignancies therapeutic research is patient accrual onto clinical trials. The accrual targets for trials in AIDS-associated malignancies may best be achieved through a multicenter Consortium through a cooperative agreement award (U01) in which prioritization of studies is made, and the patient volume is large and accessible. Objectives and Scope The purpose of the proposed awards is to stimulate cooperative efforts to design and develop clinical trials with novel agents or using innovative approaches in patients with AIDS-associated malignancies. The NCI is seeking talented scientists from academic, non-profit, and for-profit research organizations who will interact with other members of the Consortium and with CTEP in a concerted way to conceive, create, and evaluate new approaches to therapy of AIDS- associated malignancies. Scientific approaches taken by the Consortium will be broad and will reflect the creativity and capabilities of team participants. Clinical trials using conventional cytotoxic chemotherapy regimens alone would not be performed within the Consortium. In the case of pilot, phase I, or phase II clinical trials, laboratory studies to monitor patients (e.g., pharmacokinetics, pharmacodynamics) or to measure a particular biological response that may provide information relevant to the interpretation of the success or failure of the therapy administered are encouraged and will be included in the protocol(s) to be created by the Consortium. Tissue specimens or biological fluids will be collected by the Clinical Trial Members for use in laboratory studies or donation to the Tissue and Biological Fluids Banks of HIV- Associated Malignancies. The potential exists for expanding to phase III studies should the initial efforts with this project prove successful, and relevant phase III questions are appropriate. If the Consortium decides to perform phase III clinical studies, the NCI Clinical Trials Cooperative Groups and the NIAID AIDS Clinical Treatment Units will be asked to participate. Each application may consist of one or more institutions. Eligible institutions may apply for either or both of the following types of awards: (1) Clinical Trials Member, (2) Operations, Statistical and Data Management Center. A separate application must be submitted for each type of award. One consortium, called the AIDS-Associated Malignancies Clinical Trials Consortium, will be developed from the separate cooperative agreements. One Statistical, Operations, and Data management Center will be funded through a cooperative agreement to coordinate the statistical, operational, and data management issues for the Consortium. It is anticipated that the AIDS-Associated Malignancies Clinical Trials Consortium will perform four to six clinical trials involving approximately 200 patients with different AIDS-associated malignancies per year. Thus, each applicant to be a Clinical Trials Member must demonstrate the ability to recruit a minimum of 30 patients per year in one or more variety of AIDS-associated malignancies and the willingness to accrue patients onto four to six different clinical trials. Applicants should describe areas of clinical and laboratory expertise that would serve as a basis for the development of clinical protocols in specific malignancies by the Consortium. In the period immediately following the award of funds, NCI will sponsor a meeting at which the Principal Investigators of each awarded U01 and NCI staff will meet to discuss the operational features of the Consortium. The ideas for clinical trials provided in the cooperative agreement applications as well as ideas generated de novo after the formation of the Consortium will be presented, discussed and prioritized. Protocols will then be created, reviewed by the Steering Committee and submitted to the NCI for review and approval to ensure they are within the scope of peer review and for safety considerations, as required by Federal regulations. The NCI will consult with NIAID on issues involving anti-retroviral therapy and infectious diseases as is the current practice. Such high priority clinical trials will begin after receiving final NCI approval. The Consortium will be formed for the purpose of: (1) sharing expertise of researchers in several disciplines; (2) conducting joint exploratory, phase I and phase II clinical trials of novel agents or innovative approaches to provide adequate patient populations and timely completion with the potential of expanding to phase III clinical trials; and (3) providing tumor tissue and relevant biological fluids to the recently funded Tissue and Biological Fluids Banks of HIV-Associated Malignancies. SPECIAL REQUIREMENTS Definitions AWARDEE - The organization to which a cooperative agreement is awarded and which is responsible and accountable to NCI for the use of funds provided and for performance of the cooperative agreement- supported project. PRINCIPAL INVESTIGATOR (PI) - The single individual designated by the awardee institution who is responsible for the scientific and technical direction of the project. NCI PROGRAM DIRECTOR - The CTEP extramural grants Program Director, who will coordinate DCT's interactions and administer and provide guidance for the overall program within the NCI. He/she is available for consultation during preparation of applications as well as the duration of research conducted through this cooperative agreement. He/she serves in a back-up role for the NCI Coordinator. NCI COORDINATOR - The Senior Investigator, Medicine Section, Clinical Investigations Branch, CTEP, DCT, who interacts scientifically with the Applicant/Awardee Institutions. AIDS-ASSOCIATED MALIGNANCIES CLINICAL TRIALS CONSORTIUM - The consortium of Clinical Trials Members and the Operations, Statistics and Data Management Center who have been awarded separate cooperative agreement (U01s). CLINICAL TRIALS MEMBER - The institution or group of institutions who submit an individual cooperative agreement application for conducting clinical trials as part of the AIDS-Associated Malignancies Clinical Trials Consortium. OPERATIONS, STATISTICS AND DATA MANAGEMENT CENTER - The administrative unit that coordinates all the Consortium activities. Responsibilities include administrative management, coordination of protocol development and submission, study conduct, quality control and protocol performance monitoring, statistical analyses, adherence to requirements regarding NCI drug accountability and FDA, OPRR, and HHS regulations, and protocol and institutional performance reporting. Statistical responsibilities include experimental design, participation in study planning and coordination, collection and analysis of patient and laboratory data, data management and analysis, data monitoring, and reporting of data. The Center may be separate from the sites for the Clinical Trials Members, or may be located at the same site. STEERING COMMITTEE - A committee composed of the PIs, the NCI Program Director and NCI Coordinator that will be the main oversight body of the AIDS-Associated Malignancies Clinical Trials Consortium. STEERING COMMITTEE CHAIRPERSON - A member of the Steering Committee (cannot be the NCI Program Director or the NCI Coordinator) elected by the Steering Committee who will coordinate the activities of the Consortium with the Operations, Statistics, and Data Management Center, and chair the biannual meetings of the Consortium (after the first meeting, which will be convened by the NCI) to be held at the NCI. The chairperson shall prepare and distribute the agendas for each meeting. PROTOCOL CHAIRPERSON - The person who is responsible for the development, coordination and monitoring of a specific clinical protocol. DISCRETIONARY FUND - A fixed amount of money ($100,000) given to the Operations, Statistics and Data Management Center to hold, manage and allocate according to the instructions of the Steering Committee. Appropriate uses may include funding for laboratory studies, shipment of samples and providing clinical data to the Tissue and Biological Fluids Banks of HIV-Associated Malignancies and supplementing existing budgets for patient accrual and auditing for clinical trials. CTEP PROTOCOL REVIEW COMMITTEE - A committee composed of the professional staff of the CTEP, additional consultants from other NCI divisions, and chaired by the Associate Director, CTEP, that reviews and approves every protocol involving DCT investigational drugs or studies that have any NCI support (funding) and use an investigational agent. Terms and Conditions of Award The following terms and conditions will be incorporated into the award statement and provided to the institutional official at the time of award. These special Terms of Award are in addition to and not in lieu of otherwise applicable OMB administrative guidelines, HHS grant administration regulations in 45 CFR part 74 and 92, and other HHS, PHS and NIH grant administration policy statements. Under the cooperative agreement, the NCI purpose is to support and/or stimulate the recipient's activity by involvement in and otherwise working jointly with the award recipient in a partner role, but it is not to assume direction, prime responsibility, or a dominant role in the activity. Consistent with the above concept, the dominant role and prime responsibility for the activity reside with the awardee(s) for the project as a whole, although specific tasks and activities in carrying out the studies will be shared among the awardees and the NCI Program Director and NCI Coordinator. The NCI Program Director will coordinate DCT's interactions and administer and provide guidance for the overall program within the NCI. He is available for consultation during preparation of the applications as well as the duration of research conducted through this cooperative agreement. He will serve in a back-up role for the NCI Coordinator scientifically. The NCI Coordinator will interact scientifically with the awardee institutions. Under the cooperative agreement, a relationship will exist between the recipient of these awards and the NCI, in which the performers of the activities are responsible for the requirements and conditions described below, and agree to accept program assistance from the NCI Program Director and/or the NCI Coordinator in achieving project objectives. Failure of an awardee to meet the performance requirements, including these special terms and conditions of award, or significant changes in the level of performance, may result in a reduction of budget, withholding of support, suspension and/or termination of the award. A. Awardee Rights and Responsibilities. The Operations, Statistics, and Data Management Center Awardee is responsible for: 1. Coordinating protocol development, protocol submission, study conduct, quality control and study monitoring, drug ordering, data management, statistical analysis, protocol amendments/status changes, adherence to requirements regarding investigational drug management and federally mandated regulations and protocol and performance reportings. All the operations, statistical and data management decisions related to the Consortium-funded activities and made by the Clinical Trials Members awardees in collaboration with the NCI, will be coordinated by the PI of the Operations, Statistics, and Data Management Center. 2. Letters of Intent (LOIs) and Protocol submissions to the CTEP Protocol and Information Office in a timely fashion for review and approval by NCI. LOIs must be submitted to the NCI for all trials that include a NCI investigational agent (see "Investigator's Handbook" p.32-35, for further discussion; contact Dr. Roy S. Wu for a copy, see INQUIRIES). After obtaining approval from the Steering Committee, all protocols and proposed LOIs will be submitted by the Protocol Chairperson to the Operations, Statistics and Data Management Center for processing and submission to NCI. The PI of the Operations, Statistics, and Data Management Center, with the assistance of the Awardee staff, will communicate the results of the NCI review of LOIs and protocols to the participating Clinical Trials Members. 3. Establishing mechanisms for quality control of therapeutic and diagnostic modalities employed in the clinical trials. 4. Establishing mechanisms for study monitoring of clinical trials. The awardee is responsible for assuring accurate and timely knowledge of the progress of each study through: a) tracking and reporting of patient accrual and adherence to defined accrual goals; b) ongoing assessment of case eligibility and availability; c) timely medical review and assessment of patient data; d) rapid reporting of treatment-related morbidity and measures to ensure communication of this information to all parties; e) interim evaluation and consideration of measures of outcome as consistent with patient safety and good clinical trials practice. If the Consortium wishes to close accrual to a study prior to meeting the initially established accrual goal, the interim results and other documentation should be made available to NCI staff for review and concurrence prior to closure. It is recommended that statistical guidelines for early closure be presented as explicitly as possible in the protocol in order to facilitate these decisions; f) timely communication of results of studies; g) an on-site monitoring program which assures that a sampling of records at each Consortium institution participating in the clinical trials is audited at least once per year. The on-site audit will address issues of data verification, protocol compliance, compliance with regulatory requirements for the protection of human subjects and investigational agent accountability. Any serious problems with data verification or compliance with Federal regulations must be reported to the NCI Program Director immediately. Otherwise, written reports must be submitted within four weeks of each audit. Audit schedules are to be provided to the NCI Program Director on a quarterly bases; h) For specific phase I/II trials that require monitoring three times per year by the Clinical Trials Monitoring Service (CTMS), a NCI contractor, patient information must be provided via electronic transfer to the CTMS at two week intervals and includes: registration of each patient entered onto a phase I/II protocol within the previous two week period, and all data obtained on each registered patient within the previous two weeks as specified by the NCI/DCT Standard Case Report Form and the clinical research protocol. 5. Establishing mechanisms for data management and analysis that ensure that the data collection and management procedures are: (a) adequate for quality control and analysis; (b) as simple as appropriate in order to encourage maximum participation of physicians entering patients and to avoid unnecessary expense; and (c) sufficiently uniform across the institutions participating in the Consortium. 6. Establishing an independent Data and Safety Monitoring Committee (DSMC) if phase III trials are to be conducted. The DSMC must be independent of trial investigators, free of conflicts of interest, and have formally documented policies and procedures which are approved by NCI. 7. Establishing mechanisms to meet Food and Drug Administration (FDA) regulatory requirements for studies involving DCT-sponsored investigational agents (see Investigators Handbook). 8. Establishing mechanisms to meet the Office for Protection from Research Risks (OPRR) requirements for the protection of human subjects. These include methods for assuring that each institution at which investigators are conducting Consortium trials has a current, approved assurance on file with the OPRR; that each protocol is reviewed by the responsible Institutional Review Board (IRB) prior to patient entry; and that each protocol is reviewed annually by the IRB so long as the protocol is active. 9. Maintaining and managing the Discretionary Fund including dispensing the funds for Steering Committee and NCI approved laboratory studies accompanying clinical protocols. 10. Managing and coordinating the acquisition and shipping of tumor specimens, biological fluids and relevant clinical data to the Tissue and Biological Fluids Banks of HIV-Associated Malignancies. 11. Establishing policies and procedures, in collaboration with the Steering Committee and the NCI program staff, for conducting periodic review of the performance of the Consortium. 12. Submitting biannual reports to the NCI that will include at a minimum summary data on protocol performance by each Consortium member and other relevant data. 13. Working with the Steering Committee Chairperson to develop and distribute agendas for the biannual meetings of the Consortium, as well as preparing summaries after each meeting to the Consortium and NCI program staff. 14. Serving as the liaison between the NCI program staff and the Clinical Trials Members. Each Clinical Trials Member Awardee is responsible for: 1. Participating in the AIDS-Associated Malignancies Clinical Trials Consortium as evidenced by participating in research design and protocol development, including definition of objectives and approaches, by optimal patient accrual to studies, and by following and implementing the operating procedures of the Consortium. 2. Participant recruitment and follow-up, data collection, quality control, interim data and safety monitoring, final data analysis and interpretation, and publication of results. 3. Serving as Protocol Chairs. For each specific clinical protocol, a single Protocol Chairperson (if the P.I. does not assume this role) shall function as the scientific coordinator for that protocol. He/she will assume responsibility for the development of the protocol and monitoring the protocol during the review process as well as during the actual performance of the clinical trial. It is the responsibility of the Protocol Chairperson to obtain approval from the Steering Committee prior to submitting any proposed letters of intent, concepts, protocols and modifications to the Operations, Statistics and Data Management Center for processing. 4. Implementing the core data collection method and strategy collectively decided upon by the Steering Committee. It is the responsibility of each awardee/site to ensure that data will be submitted in a timely way to the central Operations, Statistics, and Data Management Center. 5. Implementing the procedures established by the Operations, Statistics, and Data Management Center to meet Federal regulatory requirements especially in the area of NCI-sponsored investigational agents. 6. Performing laboratory studies that are specified in the NCI approved protocols and collecting tumor tissue and biological fluids for the Tissue and Biological Fluids Banks of HIV-Associated Malignancies. 7. Cooperating in the reporting of the study findings. The NCI will have access to and may periodically review all data generated under an award. Where warranted by appropriate participation, plans for joint publication with NCI of pooled data and conclusions are to be developed by the Steering Committee, as applicable. NIH policies governing possible co-authorship of publications with NCI staff will apply in all cases. In general, to warrant co-authorship, NCI staff must have contributed to the following areas: (a) design of the concepts or experiments being tested; (b) performance of significant portions of the activity; and (c) preparation and authorship of pertinent manuscripts. The awardee(s) will retain custody of and have primary rights to the data developed under these awards, subject to Government rights of access consistent with current HHS, PHS and NIH policies. B. NCI Staff Responsibilities It is expected that the dominant role and prime responsibility for the activity will reside with the awardee(s) for the project as a whole, although specific tasks and activities in carrying out the studies will be shared among the awardees and the NCI Program Director and NCI Coordinator. The Program Director and the NCI Coordinator will be the contact points for all facets of scientific interaction with the awardee(s). Two NCI staff are required for the coordination of activities and to expedite progress, to provide advice to the awardee on specific scientific and/or analytic issues in addition to programmatic issues. NCI Program Staff Responsibilities will include: 1. Interacting with the PI(s) on a regular basis to monitor study progress. Monitoring may include: regular communications with the PI and staff, periodic site visits for discussions with awardee research teams, observation of field data collection and management techniques, quality control, fiscal review, and other relevant matters; as well as attendance at Steering Committee, Data and Safety Monitoring Committee, and related meetings. The NCI retains, as an option, periodic external review of progress. 2. Convening the first meeting of and subsequent participation in the Steering Committee that oversees the AIDS-Associated Malignancies Clinical Trials Consortium. The NCI Program Director and NCI Coordinator will be full participants and voting members of the Steering Committee and, if applicable, subcommittee. 3. Serving as a resource with respect to other ongoing NCI activities that may be relevant to the protocol to facilitate compatibility and avoid unnecessary duplication of effort. 4. Substantial involvement by assisting in the design and coordination of research activities for awardees as elaborated below: a. Assisting by providing advice in the management and technical performance of the investigations; b. Coordinating clearances for investigational agents held by NCI. The NCI may reserve the right to crossfile or independently file an Investigational New Drug Application form with the FDA; c. Coordinating activities among awardees by assisting in the design, development, and coordination of a common research or clinical protocol and statistical evaluations of data; in the preparation of questionnaires and other data recording forms; and in the publication of results. Assistance in protocol development at the minimum will include providing information regarding: (1) the existence and nature of concurrent clinical trials in the area of research, pointing out possible duplication of effort, (2) pharmacodynamic data concerning investigational agents, (3) availability of investigational agents, and (4) therapy for underlying HIV infection and other infectious diseases (NIAID will be NCI's consultant); d. Reviewing and approving protocols to ensure they are within the scope of peer review and for safety considerations, as required by Federal regulations. Final drafts of protocols approved by the Steering Committee will be reviewed by the CTEP Protocol Review Committee (PRC) which will meet weekly. The PRC will be chaired by the Associate Director, CTEP or his/her designee and is composed of the professional staff of the CTEP, and additional consultants from other NCI divisions. The NCI Coordinator will provide the Protocol Chairperson via the Operations, Statistics and Data Management Center with a consensus review that describes recommended modifications and other suggestions as appropriate. The major considerations relevant to protocol review include: (1) the strength of the scientific rationale supporting the study, (2) the medical importance of the question being posed, (3) the avoidance of undesirable duplication with other ongoing studies, (4) the appropriateness of study design, (5) a satisfactory projected accrual rate and follow-up period, (6) patient safety, (7) compliance with federal regulatory requirements, (8) adequacy of data management, (9) appropriateness of patient selection, evaluation, assessment of toxicity, response to therapy and follow-up. If a proposed protocol is disapproved, the specific reasons for lack of approval will be communicated to the Protocol Chairperson and the Steering Committee as a consensus review within 30 days of protocol receipt by the NCI. NCI will not provide investigational drugs or permit expenditure of NCI funds for a protocol that PRC has not approved. The NCI Coordinator will be available to assist the Protocol Chairperson and the Steering Committee in developing a mutually acceptable protocol, consistent with the research interests, abilities and strategic plans of the Consortium and of the NCI; e. Monitoring protocol progress and involvement in protocol closure. The NCI Program Director and NCI Coordinator will monitor protocol progress, and may request that a protocol study be closed to accrual for reasons including: (a) accrual rate insufficient to complete study in a timely fashion; (b) accrual goals met early; (c) poor protocol performance; (d) patient safety and regulatory concerns; (e) study results that are already conclusive; and (f) emergence of new information that diminishes the scientific importance of the study question. The NCI will not permit further expenditures of NCI funds for a study after requesting closure (except for patients already on- study); f. Reviewing and providing advice regarding the establishment of mechanisms for quality control and study monitoring. For specific phase I/II trials with NCI-sponsored agents, the NCI will arrange for the CTMS to document regulatory compliance, to maintain a computerized data base and to produce periodic routine reports of the results and special reports as necessary. For phase II trials with NCI-sponsored investigational agents not requiring the above described monitoring, NCI will delegate to the Operations, Statistics and Data Management Center awardee the task of providing an independent audit of each research study. The CTMS shall be used to conduct these audits. Random audits by NCI staff will be performed to assure that the awardee is performing the delegated audit duties. 5. Making recommendations to the Steering Committee on the allocation of monies from the Discretionary Fund. C. Collaborative Responsibilities In addition to the interactions defined above, NCI Staff and Awardees shall share responsibility for the following activities: 1. Service on the Steering Committee; The Steering Committee has primary responsibility to design research activities, establish priorities, develop and provide preliminary approval of protocols (prior to submission to NCI and final NCI approval), develop manuals, questionnaires and other data recording forms, establish and maintain quality control among awardees, review progress, monitor patient accrual, coordinate and standardize data management, and cooperate on the publication of results. Major scientific decisions regarding the core data will be determined by the Steering Committee. The Steering Committee will also authorize spending of money from the Discretionary Fund and allocate the funds to Clinical Trial Members based on scientific and administrative needs and priorities. Appropriate uses may include funding for laboratory studies, shipment of samples and providing clinical data to the Tissue and Biological Fluids Banks of HIV-Associated Malignancies and supplementing existing budgets for patient accrual and for auditing of clinical trials. The PI of the Operations, Statistical and Data Coordinating Center with the help of the Steering Committee Chairperson will document actions taken and progress in written reports to the NCI Program Director, and will provide periodic supplementary reports to designated NCI staff upon request. The Steering Committee will be composed of all PI(s), (including the PI of the Operations, Statistical, and Data Coordinating Center), and the NCI Program Director and NCI Coordinator. An initial meeting of the Steering Committee will be convened early after award by the NCI Program Director and NCI Coordinator. The final structure of the Steering Committee will be established at the first meeting. The NCI will have one vote on the Steering Committee or any of its subcommittees despite the fact that two NCI staff members (Program Director and NCI Coordinator) may serve on such committees. Such a committee usually will meet twice yearly. A Steering Committee Chairperson, other than the NCI representatives, will be selected by a vote of the members during the initial meeting of the AIDS-Associated Malignancies Clinical Trial Consortium. The Chairperson shall function as a liaison between the NCI program staff and the Consortium, as well as a liaison between the Clinical Trial Members and the Operations, Statistics, and Data Management Center. He/she is responsible for coordinating the Committee activities, for preparing meeting agendas, and for scheduling and chairing meetings. 2. Service on Data and Safety Monitoring Committee and Ad Hoc Monitoring Committees. The major emphasis of the Consortium is on exploratory, phase I and phase II trials. However, the potential exists for expansion to phase III trials should the initial results with the early phase trials prove promising, and appropriate phase III questions exist. If phase III trials are undertaken, an independent Data and Safety Monitoring Committee must be established by the Steering Committee. The Data and Safety Monitoring Committee will review interim results periodically and report to the Steering Committee and the NCI. In all other studies, exploratory, phase I and phase II trials, where warranted, the NCI Program Director and NCI Coordinator will facilitate and the awardee shall allow for interim data and safety monitoring through ad hoc committees established by the Operations, Statistics, and Data Management Center. D. Arbitration Any disagreement that may arise on scientific/programmatic matters (within the scope of the award), between award recipients and the NCI may be brought to arbitration. An arbitration panel will be composed of three members -- one selected by the awardee, a second member selected by NCI, and the third member elected by the two prior selected members. These special arbitration procedures in no way affect the awardee's right to appeal an adverse action that is otherwise appealable in accordance with PHS regulations at 42 CFR Part 50, Subpart D, and HHS regulations at 45 CFR part 16. INCLUSION OF WOMEN AND MINORITIES IN RESEARCH INVOLVING HUMAN SUBJECTS It is the policy of the NIH that women and members of minority groups and their subpopulations must be included in all NIH supported biomedical and behavioral research projects involving human subjects, unless a clear and compelling rationale and justification is provided that inclusion is inappropriate with respect to the health of the subjects or the purpose of the research. This new policy results from the NIH Revitalization Act of 1993 (Section 492B of Public Law 103-43) and supersedes and strengthens the previous policies (Concerning the Inclusion of Women in Study Populations, and Concerning the Inclusion of Minorities in Study Populations), which have been in effect since 1990. The new policy contains some provisions that are substantially different from the 1990 policies. Investigators proposing research involving human subjects should read the "NIH Guidelines For Inclusion of Women and Minorities as Subjects in Clinical Research," which was reprinted in the Federal Register of March 28, 1994 (59 FR 14508-14513) to correct typesetting errors in the earlier publication, and reprinted in the NIH Guide for Grants and Contracts, Volume 23, Number 11, March 18, 1994. Investigators also may obtain copies of the policy from the program staff listed under INQUIRIES. Program staff may also provide additional relevant information concerning the policy. LETTER OF INTENT Prospective applicants are asked to submit, by April 4, 1995, a letter of intent that includes a descriptive title of the proposed research, name, address, and telephone number of the Principal Investigator, identities of other key personnel and participating institutions, and number and title of the RFA in response to which the application may be submitted. Although a letter of intent is not required, is not binding, and does not enter into the review of subsequent applications, the information allows the National Cancer Institute staff to estimate the potential review workload and to avoid conflict of interest in the review. The letter of intent is to be sent to Dr. Roy S. Wu at the address listed under INQUIRIES. APPLICATION PROCEDURES The research grant application form PHS 398 (rev 9/91) is to be used in applying for these awards. These forms are available at most institutional offices of sponsored research; from the Office of Grants Information, Division of Research Grants, National Institutes of Health, 5333 Westbard Avenue, Room 449, Bethesda, MD 20892, telephone 301/584-7248; and from the NIH program administrator listed under INQUIRIES. Applicants from institutions that have a General Clinical Research Center (GCRC) funded by the NIH National Center for Research Resources may wish to identify the GCRC as a resource for conducting the proposed research. If so, a letter of agreement from either the GCRC program director or Principal Investigator must be included with the application. It is critical that applicants clearly describe plans to accommodate stated criteria and staff involvement as listed in the Terms and Conditions of Award, and in the Review Criteria section. Investigators applying to be a Clinical Trials member should provide documentation of all of the following: o ability to meet the minimum requirement of accruing 30 patients with AIDS associated malignancies per year by documenting the number of HIV-infected patients seen at their institutions, the number of patients for each AIDS-Associated Malignancy available for accrual, the number of AIDS patients with malignancies who actually enrolled on clinical trials, and the plans for outreach to women/minority populations; o the commitment to accrue patients to clinical trials being performed through the Consortium and acknowledge that those clinical trials have the highest priority, and detailing other competing studies (e.g., pharmaceutical sponsored) in a similar patient population; o ability and history of conducting and monitoring phase I and phase II trials with specific documentation of such trials; o expertise in specific therapeutic modalities, specific laboratory methodologies, and data management; o availability of appropriate facilities and equipment including clinical, computer and data management, laboratory facilities and facilities for handling and storing patient specimens; o clinical expertise in disease specific issues in the AIDS- malignancies they wish to study, which may include, but are not limited to, AIDS-associated NHL, KS, and the anogenital dysplasias and cancer; o clinical expertise in infectious disease(s) for patient care; o willingness to provide clinical data and tumor tissue and relevant biological fluids to the Tissue and Biological Fluids Banks of HIV Malignancies; o willingness to collaborate with other Clinical Trials Members of the Consortium and with CTEP, and to prioritize and to participate in the clinical trials that will be run by the Consortium; o provide a discussion of the types of clinical studies/trials, for which the investigators have expertise, that could be run through the Consortium. The investigators would have the option to describe the laboratory monitoring of patients, and whether or not their institution has the expertise to perform such laboratory monitoring; o state the applicant's area of scientific expertise in AIDS- associated malignancies, discuss and document the expertise (funded grants, publications, etc.), and describe how the applicant would bring this expertise into the Consortium; o describe the unique contributions that could be made by the applicant to the Consortium. The applicants for Clinical Trials Member must request a budget of approximately $125,000 direct costs per year for the clinical studies, including monies for the efforts expended in the performance of the clinical trials necessary to accrue a minimum of 30 patients/year; monies for quality control of data and travel for two meetings per year at the NCI. Investigators applying to be the Operations, Statistics, and Data Management Center should provide documentation of all of the following: o plans for coordinating protocol development and submission in a timely manner; o procedures to ensure that data collection and management are adequate for quality control and analysis; o plans for coordination of data collection that would encourage maximum participation of physicians entering patients and avoid unnecessary expense, and function for all of the participating institutions; o plans for providing relevant clinical data to the Tissue and Biological Fluids Bank of HIV-Associated Malignancies in coordination with the provision of tumor tissue and biological fluids by the Clinical Trials Members; o ability to perform statistical analysis of clinical trials and laboratory studies; o ability for fiscal management of Discretionary Fund; o ability to do on-site audits; o ability to electronically transfer data to the CTMS where appropriate. The applicants for the Operations, Statistics, and Data Management Center should include in their budgets monies for (1) data collection, retrieval, and management, (2) quality control and auditing (in years 2 and 4, $10,000 is to be requested and reserved for auditing by the CTMS), (3) statistical support and analysis, (4) travel for two meetings per year at the NCI, and (5) a $100,000 (direct costs) set-aside for the Discretionary Fund. All budgets should be based on accruing 200 patients of different AIDS-associated malignancies to four to six different clinical trials/yr. The direct costs per year for all these activities should be approximately $300,000 per year. The RFA label available in the PHS 398 must be affixed to the bottom of the face page of the application. Failure to use this label could result in delayed processing of the application such that it may not reach the review committee in time for review. In addition, the RFA title and number must be typed on line 2a of the face page of the application form and the YES box must be marked. Submit a signed, typewritten original of the application, including the Checklist and three signed, photocopies, in one package to: Division of Research Grants National Institutes of Health 6701 Rockledge Drive, MSC 7710 Bethesda, MD 20892-7710 Bethesda, MD 20817 (for express mail) At the time of submission, send two additional copies of the application directly to: Ms. Toby Friedberg Division of Extramural Activities National Cancer Institute Executive Plaza North, Room 636 6130 Executive Boulevard Bethesda, MD 20892 (for express mail) Applications must be received by May 4, 1995. If an application is received after that date, it will be returned to the applicant without review. The Division of Research Grants (DRG) will not accept any application in response to this RFA that is essentially the same as one currently pending initial review, unless the applicant withdraws the pending application. The DRG will not accept any application that is essentially the same as one already reviewed. This does not preclude the submission of substantial revisions of applications already reviewed, but such applications must include an introduction addressing the previous critique. REVIEW CONSIDERATIONS All applications will be judged on the basis of the documented ability of the investigators to meet the RESEARCH OBJECTIVES of the RFA as listed under Review Criteria. Review Method Upon receipt, applications will be reviewed for completeness by the DRG and responsiveness by the NCI. Incomplete applications will be returned to the applicant without further consideration. If the application is not responsive to the RFA, NCI staff will return the application to the applicant. Applications that are complete and responsive to the RFA will be evaluated for scientific and technical merit by an appropriate peer review group convened by the NCI in accordance with the review criteria stated below. As part of the initial merit review, all applications will receive a written critique and may undergo a process in which only those applications deemed to have the highest scientific merit will be discussed, assigned a priority score, and receive a second level of review by the National Cancer Advisory Board. Review Criteria Applications for Clinical Trials Member will be reviewed on the basis of the following criteria: o extent to which the application address the goals and objectives of the RFA; o adequacy of applicant's plans for addressing the special scientific and technical program requirements presented in the RFA; o extent of potential contributions to the Consortium in scientific and clinical approach; o demonstration of the numbers of patients with HIV-associated malignancies accessible to the investigators for clinical studies and specimen collection; o ability to design, conduct, monitor and analyze phase I and II clinical trials; o ability to perform laboratory studies to monitor patients that would be relevant to AIDS-associated malignancies as documented by publications or previous funding; o qualifications and experience of the Principal Investigator and staff; o merit of the proposed activities and organizational plans for implementing the proposed AIDS-Associated Malignancies Clinical Trials Consortium; o adequacy of existing physical facilities and resources of the organization; o adequacy of plans for effective cooperation and coordination among participating awardees, the NCI Program Director and the NCI Coordinator, as per Special Requirements of the RFA; o adequacy of plans to provide tumor tissue, biological fluids and relevant clinical data to the Tissue and Biological Fluids Banks of HIV-Associated Malignancies; o evidence that appropriate steps have been taken to ensure the protection of human subjects; o adequacy of plans to include both genders and minorities and their subgroups as appropriate for the scientific goals of the research. Plans for the recruitment and retention of subjects will also be evaluated. Applications for the Operations, Statistics and Data Management Center will be reviewed on the basis of the following criteria: o qualifications and research experience of the PI and the key personnel including, but not limited to, previous experience with design and administration and analysis of multi-institutional clinical trials and relevant laboratory studies; o adequacy of plans for the development, implementation, and analysis of multi-institutional clinical trials; o adequacy of statistical approach for correlating laboratory studies with treatment outcomes in clinical trials; o adequacy of plans for providing relevant clinical data to the Tissue and Biological Fluids Banks of HIV-Associated Malignancies in coordination with the provision of tumor tissue and biological fluids by the Clinical Trials Members; o evidence of competence with regard to fiscal administration and management of the Discretionary Fund. o adequacy of plans for effective communication and coordination between the Clinical Trials Members and the Operations, Statistics and Data Management Office and with the NCI; o adequacy of the available facilities and data management resources and personnel; o evidence of competence with regard to the mechanisms for administration, experimental design, quality control, study monitoring, data management and reporting, statistical analysis, and compliance with regulatory requirements; AWARD CRITERIA Applications recommended by the National Cancer Advisory Board will be considered for award based upon (a) technical merit of the application as reflected in the priority score, (b) availability of resources, and study population and (c) availability of funds. Furthermore, the applicant organization must indicate a commitment to accept provisions outlined under the SPECIAL REQUIREMENTS section, Terms and Conditions of Award. The earliest anticipated date of award is September 30, 1995. Letter of Intent Receipt Date: April 4, 1995 Application Receipt Date: May 4, 1995 Review by NCI Advisory Council: September 1995 Earliest Anticipated Award Date: September 30, 1995 INQUIRIES Written and telephone inquiries concerning this RFA are encouraged. The opportunity to clarify any issues or questions from potential applicants is welcome. Direct inquiries regarding scientific issues to: Ellen Feigal, M.D. Division of Cancer Treatment National Cancer Institute Executive Plaza North, Suite 741 6130 Executive Boulevard Bethesda, MD 20892 Telephone: (301) 496-2522 FAX: (301) 402-0557 Email: FEIGALE@DCT.NCI.NIH.GOV For Programmatic Information: Roy S. Wu, Ph.D. Division of Cancer Treatment National Cancer Institute Executive Plaza North, Room 734 6130 Executive Boulevard Bethesda, MD 20892 Telephone: (301) 496-8866 FAX: (301) 480-4663 Email: WUR@DCT.NCI.NIH.GOV Direct inquiries regarding fiscal information to: Ms. Kelli Newball Grants Management Branch National Cancer Institute Executive Plaza South, Room 242 6120 Executive Boulevard Bethesda, MD 20892 Telephone: (301) 496-7800, ext. 261 FAX: (301) 496-8601 Email: NEWBALLK@GAB.NCI.NIH.GOV AUTHORITY AND REGULATIONS This program is described in the Catalog of Federal Domestic Assistance No. 93.395, Cancer Treatment Research. Awards are made under the authorization of the Public Health Service Act, Title IV, Part A (Public Law 78-410, as amended by Public Law 99-158, 42 USC 241 and 285) and administered under PHS grants policies and Federal Regulations 42 CFR 52, 45 CFR Part 74 and 45 CFR Part 92. This program is not subject to the intergovernmental review requirements of Executive Order 12372 or Health Systems agency review. The PHS strongly encourages all grant recipients to provide a smoke- free workplace and promote the non-use of all tobacco products. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people. .
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