NATIONAL EYE INSTITUTE SUPPORT OF SCIENTIFIC MEETINGS Release Date: July 13, 1999 PA NUMBER: PA-99-125 National Eye Institute This Program Announcement (PA) replaces PA-93-089, which was published in the NIH Guide, Vol. 22, No. 20, June 4, 1993. PURPOSE The purpose of the PA is to inform the scientific community that the National Eye Institute (NEI) intends to support investigator-initiated scientific meetings by the conference cooperative agreement mechanism (U13) in most instances, rather than the traditional R13 conference grant mechanism. This is not an announcement of a new program or initiative, but the general information and contacts are being updated. HEALTHY PEOPLE 2000 The Public Health Service (PHS) is committed to achieving the health promotion and disease prevention objectives of "Healthy People 2000," a PHS-led national activity for setting priority areas. This PA is related to one or more of the priority areas. Potential applicants may obtain a copy of "Healthy People 2000" at http://www.crisny.org/health/us/health7.html. ELIGIBILITY REQUIREMENTS Applications may be submitted by U.S. institutions, including scientific or professional societies eligible to receive grants from Public Health Service (PHS) agencies. Foreign institutions are not eligible. In the case of an international conference, the U.S. representative organization of an established international scientific or professional society is the eligible applicant. Racial/ethnic minority individuals, women, and persons with disabilities are encouraged to apply as Principal Investigators. MECHANISM OF SUPPORT This Program Announcement will use the NIH conference cooperative agreement award mechanism (U13). The rules and regulations that apply to U13s are the same as those that apply to R13 conference grants, as described in the document, "Guidelines for Support of Scientific Meetings by NIH", NIH Guide, October 30, 1998 (https://grants.nih.gov/grants/guide/notice-files/not98-151.html). The difference is that after award, NEI extramural program staff will be substantially involved in the planning and conduct of the scientific meeting, assisting the Principle Investigator according to specific Terms and Conditions. These Terms and Conditions are given below and will be included in each Notice of Grant Award. In exceptional circumstances, it may not be practical or necessary for NEI staff to participate substantially in the planning or conduct of the meeting. NEI will use the traditional conference grant (R13) to support such activities. SPECIAL REQUIREMENTS Terms and Conditions of Cooperative Agreement Award The Principal Investigator will have the primary authority and responsibility to define objectives and approaches; plan, publicize, and conduct the scientific meeting; and publish the results of the meeting. The Principal Investigator will retain custody of and have primary rights to information developed under the cooperative agreement, subjection to Government rights of access, consistent with current Department of Health and Human Services (DHHS), PHS, and NIH policies. The appropriate NEI extramural Program Director will assist, but not direct, the Principal Investigator in the planning and conduct of the scientific meeting to ensure that the meeting is relevant and responsive to NEI scientific program objectives, research needs and opportunities, and strategic research questions identified in "Vision Research, A National Plan: 1999- 2003," a report of the National Advisory Eye Council (NAEC) which is available at http://www.nei.nih.gov/resources/strategicplans/plan.htm. This will include assisting the Principal Investigator in finalizing the meeting format and agenda, selecting topics for discussion, publicizing the meeting, selecting speakers and other meeting participants, and publishing the meeting proceedings. Publication and copyright agreements and the requirements for financial status reports; retention of records; and terminal progress reports will be as stated in the NIH document, "Guidelines for Support of Scientific Meetings by NIH," NIH Guide, October 30, 1998. An independent, third-party individual acceptable to both the Principal Investigator and the NEI will be asked to serve as an arbitrator of any serious differences of opinion on scientific and programmatic issues that may arise during the planning and conduct of the scientific meeting. This special arbitration process will in no way affect the rights of the recipient to appeal an adverse action in accordance with PHS regulations of 42 CFR Part 50, Subpart D, and DHHS regulations of 45 CFR Part 16. These special Terms and Conditions are in addition to, not in lieu of, otherwise applicable Office of Management and Budget administrative guidelines; DHHS grant administrative regulations at 45 CFR Parts 74 and 92, as appropriate; and other DHHS, PHS, and NIH grants administration policies. APPLICATION PROCEDURES Potential applicants are strongly encouraged to contact NEI staff prior to the preparation and submission of an application concerning possible NEI interest in supporting a particular scientific meeting. Applications are to be submitted on the research grant application form PHS 398 (rev. 4/98) following the instructions supplied in the application kit and the additional application instructions that are given below. These forms are available at most institutional offices of sponsored research and from the Division of Extramural Outreach and Information Resources, National Institutes of Health, 6701 Rockledge Drive, MSC 7910, Bethesda, MD 20892-7910, Telephone: 301/710-0267, Fax 301-480-0525, email GrantsInfo@nih.gov. Application kits also are available on the internet at https://grants.nih.gov/grants/forms.htm The NIH notice Guidelines for Support of Scientific Meetings by NIH (NIH Guide, October 30, 1998) should be consulted, because it provides important information and supplemental instructions for completing the application. In addition, this publication states NIH policy regarding the application, receipt, assignment, review, award, administration, and reporting requirements when funds are requested and awarded for the support of scientific meetings. Applicants should also review the appended NIH policy announcement regarding the inclusion of women, minorities, and persons with disabilities in NIH sponsored and supported scientific meetings and conferences. For Item 2 on the Face Page, check the box Yes, if conference cooperative agreement funds will be requested. In the Research Plan section of the application, describe the relevance of the proposed scientific meeting to the NEI program objectives, research needs and opportunities, and strategic research questions identified in "Vision Research, A National Plan: 1999-2003". Following the Research Plan, the applicant should provide a statement acknowledging and agreeing to NEI staff post-award involvement in planning and conducting the scientific meeting, and should describe plans to accommodate this involvement. The complete and signed original application and three exact copies, in one package must be mailed to delivered to: CENTER FOR SCIENTIFIC REVIEW NATIONAL INSTITUTES OF HEALTH 6701 ROCKLEDGE DRIVE, ROOM 1040, MSC 7710 BETHESDA, MD 20892-7710 BETHESDA, MD 20817 (for express/courier service) At the same time, two exact copies, including any appendices, should be sent to: Andrew P. Mariani, Ph.D. National Eye Institute Executive Plaza South, Suite 350 6120 EXECUTIVE BLVD, MSC 7164 BETHESDA, MA 20892-7164 REVIEW CONSIDERATIONS Applications will be assigned on the basis of established PHS referral guidelines. Applications will be reviewed for scientific and technical merit in accordance with standard NIH peer review procedures. Second level program and policy review for applications assigned to NEI will be conducted by the NAEC. Review Criteria The goals of NIH-supported research are to advance our understanding of biological systems, improve the control of disease, and enhance health. In the written comments reviewers will be asked to discuss the following aspects of the application in order to judge the likelihood that the proposed research will have a substantial impact on the pursuit of these goals. Each of these criteria will be addressed and considered in assigning the overall score, weighting them as appropriate for each application. Note that the application does not need to be strong in all categories to be judged likely to have major scientific impact and thus deserve a high priority score: (1) The importance of the proposed scientific meeting to investigators in the area and to the general biomedical community; (2) Timeliness and the need for the proposed scientific meeting; (3) Adequacy of the scope and content of the proposed scientific meeting; (4) Qualifications of the conference organizers and the proposed participants; (5) Adequacy of the applicant's efforts and plans to seek out and encourage the participation of women and underrepresented minorities; (6) Appropriateness of the proposed format for achieving the stated goals; (7) Adequacy of plans to disseminate the information generated by the scientific meeting; In addition to the above criteria, in accordance with NIH policy, all applications will also be reviewed with respect to the reasonableness of the proposed budget. AWARD CRITERIA Award criteria that will be used to make award decisions include scientific merit of the proposed scientific meeting as determined by peer review; relevance to NEI program objectives, research needs and opportunities, and strategic research questions identified in "Vision Research, A National Plan: 1999-2003"; and the availability of funds. INQUIRIES For general information regarding this program announcement and for referral to the appropriate extramural Program Director or Grants Management Specialist, potential applicants are strongly encouraged to contact: Dr. Ralph J. Helmsen Research Resources Officer National Eye Institute Telephone: 301-496-5301 Fax: 301-402-0528 Email: ralph.helmsen@nei.nih.gov The publication "Vision Research, a National Plan: 1999-2004" is available at http://www.nei.nih.gov/resources/strategicplans/plan.htm or from: Office of Science Policy and Legislation National Eye Institute Building 31, Room 6A23 31 Center DR, MSC 2510 Bethesda MD 20892-2510 Telephone: 301-496-4308 Fax: 301-402-3799 AUTHORITY AND REGULATIONS This program is described in the Catalog of Federal Domestic Assistance No. 93.867, Vision Research. Awards are made under authorization of the Public Health Service Act, Title IV, Part A (Public Law 78-410, as amended by Public Law 99-158, 42 USC 241 and 285) and administered under PHS grants policies and Federal Regulations 42 CFR 52 and 45 CFR Part 74. This program is not subject to the intergovernmental review requirements of Executive Order 12372 or Health Systems Agency review. The PHS strongly encourages all grant recipients to provide a smoke-free workplace and promote the non-use of all tobacco products. In addition, Public Law 103-227, the Pro-Children Act of 1994, prohibits smoking in certain facilities (or in some cases, any portion of a facility) in which regular or routine education, library, day care, health care, or early childhood development services are provided to children. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people.
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