Department of Health and Human Services


Part 1. Overview Information
Participating Organization(s)

National Institutes of Health (NIH)

Components of Participating Organizations

National Library of Medicine (NLM)
National Cancer Institute (NCI)
National Eye Institute (NEI)
National Institute on Aging (NIA)
National Institute on Alcohol Abuse and Alcoholism (NIAAA)
National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS)
National Institute of Biomedical Imaging and Bioengineering (NIBIB)
National Institute on Deafness and Other Communication Disorders (NIDCD)
National Institute of Dental and Craniofacial Research (NIDCR)
National Institute of Environmental Health Sciences (NIEHS)
National Institute of Mental Health (NIMH)
National Institute of Neurological Disorders and Stroke (NINDS)
National Institute of Nursing Research (NINR)

Funding Opportunity Title

NLM Administrative Supplements for Informationist Services in NIH-funded Research Projects (Admin Supp)

Activity Code

Administrative Supplement

Additional funds may be awarded as supplements to parent awards using the following Activity Code(s):

Administrative supplement requests must be submitted on paper for the following activity codes:

P01 Research Program Projects (NIA, NIEHS)
P20 Exploratory Grants (NIMH)
P30 Center Core Grants (NIA, NIMH, NINDS, NINR)
P50 Specialized Center (NIA, NIMH)
U19 Research Program – Cooperative Agreements (NIEHS, NIMH)
U54 Specialized Center- Cooperative Agreements (NIMH)
UM1 Multi-Component Research Project Cooperative Agreements (NIMH)
R01 Research Project Grant (all participating ICs)
R21 Exploratory/Developmental Research Grant Award (NIMH)
R21/R33 Phased Innovation Award (NIMH)
R24 Resource-Related Research Projects (NINDS)
R34 Clinical Trial Planning Grant Program  (NIMH)
U01 Research Project – Cooperative Agreements (NIA, NIDCR, NIEHS, NIMH, NINDS)
U24 Resource-Related Research Projects – Cooperative Agreements (NIMH)

Announcement Type

Reissue of PA-12-158

Related Notices

None

Funding Opportunity Announcement (FOA) Number

PA-13-276

Companion Funding Opportunity

None

Number of Applications

Only one application per parent award is allowed as defined in Section III. 3. Additional Information on Eligibility.

Catalog of Federal Domestic Assistance (CFDA) Number(s)

93.879;93.393;93.867;93.866;93.273;93.286;93.173;93.121; 93.361;93.113;93.853;93.242;93.846

Funding Opportunity Purpose

The National Library of Medicine, in conjunction with NIH Institutes and Centers (ICs) named above, announces an Administrative Supplement opportunity available to eligible NIH awardees with active R01 grants and, in some cases, with active P01, P20, P30, P50, R21, R21/R33, R24, R34, U01, U19, U24, U54 and UM1 grants (see details above in the Activity Code Section).

These administrative supplements provide funds to supported research and center grants in order to enhance the storage, organization, management and use of electronic research data through the involvement of informationists, also known as in-context information specialists.

The purposes of this administrative supplement program are (1) to enhance collaborative, multi-disciplinary basic and clinical research by integrating an information specialist into the research team in order to improve the capture, storage, organization, management, integration, presentation and dissemination of biomedical research data; and (2) to assess and document the value and impact of the informationist’s participation.  

Key Dates
Posted Date

July 19, 2013

Open Date (Earliest Submission Date)

October 5, 2013

Letter of Intent Due Date(s)

Not Applicable

Application Due Date(s)

November 5, 2013, by 5:00 PM local time of applicant organization.

Applicants are encouraged to apply early to allow adequate time to make any corrections to errors found in the application during the submission process by the due date.

AIDS Application Due Date(s)

Not Applicable

Scientific Merit Review

Not Applicable

Advisory Council Review

Not Applicable

Earliest Start Date

February, 2014

Expiration Date

November 6, 2013

Due Dates for E.O. 12372

Not Applicable

Required Application Instructions

It is critical that applicants follow the instructions in the Application Guide (SF424 (R&R) Application Guide or PHS 398 Application Guide, as appropriate) except where instructed to do otherwise (in this FOA or in a Notice from the NIH Guide for Grants and Contracts). Conformance to all requirements (both in the Application Guide and the FOA) is required and strictly enforced. Applicants must read and follow all application instructions in the Application Guide as well as any program-specific instructions noted in Section IV. When the program-specific instructions deviate from those in the Application Guide, follow the program-specific instructions. Applications that do not comply with these instructions may be delayed or not accepted for review.

Table of Contents

Part 1. Overview Information
Part 2. Full Text of the Announcement
Section I. Funding Opportunity Description
Section II. Award Information
Section III. Eligibility Information
Section IV. Application and Submission Information
Section V. Application Review Information
Section VI. Award Administration Information
Section VII. Agency Contacts
Section VIII. Other Information

Part 2. Full Text of Announcement


Section I. Funding Opportunity Description


Purpose

The National Library of Medicine, in conjunction with NIH Institutes and Centers (ICs) named above, announces an Administrative Supplement opportunity available to eligible NIH awardees with active R01 grants and, in some cases, with other research grant mechanisms, or with active center and cooperative agreement grants (see details in the Activity Code listing of which ICs will accept applications for these other mechanisms).  

These administrative supplements provide funds to supported research and center grants in order to enhance the storage, organization, management and use of electronic research data through the involvement of informationists, also known as in-context information specialists. 

The purposes of this administrative supplement program are (1) to enhance collaborative, multi-disciplinary basic and clinical research by integrating an information specialist into the research team in order to improve the capture, storage, organization, management, integration, presentation and dissemination of biomedical research data; and (2) to assess and document the value and impact of the informationist’s participation.

Background

New strategies are required to reap benefits of the rich and complex digital information streams that flow through settings of clinical care, biomedical research, health administration and health professions education. In addition, poor management of research data can lead to research errors. The National Library of Medicine (NLM) believes that clinical, translational and biomedical research can be improved by the active involvement of informationists. Informationists are information specialists, usually health sciences librarians, who have graduate training and practical experience that provides them with disciplinary background in biomedical, behavioral or biological sciences and in library and information sciences/informatics. Their cross training provides informationists with a unique perspective on the acquisition, synthesis, management and use of information in research. Informationists work as team members with research scientists and health professionals, and are sometimes called in-context or ‘embedded’ information specialists for that reason.

The informationist brings highly specialized information science and knowledge management expertise to a research project, covering topics such as (but not limited to) critical appraisal and preparation of systematic reviews, assessing user needs, identifying research data archives, indexing and classification, data curation, knowledge mapping, information retrieval and visualization, integrating knowledge resources into the Electronic Health Record, and measuring impact of research. Often, the importance of research data management is overlooked in research projects, and the valuable contributions of information experts to research projects are not well documented. An informationist can help clinicians or biologists select and master approaches for data management, define parameters of a data management strategy, assist with coordination and collaboration for team science, evaluate outcomes and impact, and coordinate required submissions, such as those for PubMed Central and Clinical Trials.gov or research data repositories.

The NLM Administrative Supplement for Informationist program is designed to provide researchers with specialized information expertise for a purpose that is in scope for their funded research. Recipients will be expected to report annually on the work accomplished under the supplement and the value it added to the project outcomes.

Characterizing and documenting the value that information expertise brings to research is a fundamental goal of this supplement. A plan for assessing the value added by the informationist should be part of the application for this administrative supplement.

General Scientific Priorities

 Administrative Supplements supported by this program are expected to improve the way information is captured, stored and managed; to improve the ability to integrate the project’s data with other research data streams; to make it easier to share data with colleagues or publishers, to meet required public deposit guidelines, and other similar purposes.

In addition, the focus is on applying the expertise of informationists to the organization, integration, management and use of biomedical research data, and documenting the value of their involvement..

Section II. Award Information
Funding Instrument

The funding instrument will be the same as the parent award. 

Grant: A support mechanism providing money, property, or both to an eligible entity to carry out an approved project or activity.

Cooperative Agreement: A support mechanism used when there will be substantial Federal scientific or programmatic involvement. Substantial involvement means that, after award, NIH scientific or program staff will assist, guide, coordinate, or participate in project activities.

Application Types Allowed

Non-competing Administrative Supplements

Funds Available and Anticipated Number of Awards

The number of awards is contingent upon NIH appropriations and the submission of a sufficient number of meritorious applications.

Approximately five (5) administrative supplement awards are anticipated in FY 2014.

Award Budget

Total direct costs requested for the supplement may not exceed $25,000 per year. The costs requested may not exceed $50,000 in direct costs over a two-year period and must reflect the actual needs of the proposed project.

The funding mechanism being used to support this program, administrative supplements, can be used to cover cost increases that are associated with achieving certain new research objectives, as long as the research objectives are within the original scope of the project, or the cost increases are for unanticipated expenses within the original scope of the project. Any cost increases need to result from making modifications to the project that would increase or preserve the overall impact of the project consistent with its originally approved objectives and purposes.

Award Project Period

The project and budget periods must be within the currently approved project period for the existing parent award.

NIH grants policies as described in the NIH Grants Policy Statement will apply to the applications submitted and awards made in response to this FOA.

Section III. Eligibility Information


1. Eligible Applicants


Eligible Organizations

All organizations administering an eligible parent award may apply for a supplement under this announcement.

Higher Education Institutions

The following types of Higher Education Institutions are always encouraged to apply for NIH support as Public or Private Institutions of Higher Education:

Nonprofits Other Than Institutions of Higher Education

For-Profit Organizations

Governments

Other

This announcement is for supplements to existing projects. To be eligible, the parent award must be active and the research proposed in the supplement must be accomplished within the competitive segment. The proposed supplement must be to provide for an increase in costs due to unforeseen circumstances. All additional costs must be within the scope of the peer reviewed and approved project.

IMPORTANT: The research proposed by the NIH grantee in the supplement application must be within the original scope of the NIH-supported grant project.

Foreign Institutions

Non-domestic (non-U.S.) Entities (Foreign Institutions) are not eligible to apply.
Non-domestic (non-U.S.) components of U.S. Organizations are not eligible to apply.

Foreign components, as defined in the NIH Grants Policy Statement, are not allowed.

Required Registrations

Applicant Organizations

Applicant organizations must complete and maintain the following registrations as described in the SF 424 (R&R) Application Guide to be eligible to apply for or receive an award. All registrations must be completed prior to the application being submitted. Registration can take 6 weeks or more, so applicants should begin the registration process as soon as possible. The NIH Policy on Late Submission of Grant Applications states that failure to complete registrations in advance of a due date is not a valid reason for a late submission.

Program Directors/Principal Investigators (PD(s)/PI(s))

All PD(s)/PI(s) must have an eRA Commons account and should work with their organizational officials to either create a new account or to affiliate an existing account with the applicant organization’s eRA Commons account. If the PD/PI is also the organizational Signing Official, they must have two distinct eRA Commons accounts, one for each role. Obtaining an eRA Commons account can take up to 2 weeks.

Eligible Individuals (Program Director/Principal Investigator)

Individual(s) must hold an active grant or cooperative agreement, and the research proposed in the supplement must be accomplished within the competitive segment of the active award. Individuals are invited to work with their organizations to develop applications for support.

For supplements to parent awards that include multiple PDs/PIs, the supplement may be requested by any or all of the PDs/PIs (in accordance with the existing leadership plan) and submitted by the awardee institution of the parent award. Do not use this administrative supplement application to add, delete, or change the PDs/PIs listed on the parent award. Visit the Multiple Program Director/Principal Investigator Policy in the SF424 (R&R) Application Guide for more information.

2. Cost Sharing

This FOA does not require cost sharing as defined in the NIH Grants Policy Statement.

3. Additional Information on Eligibility


Number of Applications

Only one supplement application per parent award is allowed.

Since applications in response to this announcement will only receive administrative review by the awarding Institute or Center, and will not receive a peer review, the NIH policy on resubmissions will not apply. However, applications not accepted by the Institute or Center for review, or not funded by the Institute or Center, should not be submitted again without either responding to any written concerns or contacting the awarding Institute or Center for instructions first.  

Specific Eligibility Requirements

Current NIH awardees with active R01 grants from any of the participating Institutes/Centers listed above; current NIA awardees with active P01, P30, P50 and U01 grants; current NIDCR awardees with U01 grants; current NIEHS awardees with P01, U01 and U19 grants; current NIMH awardees with active P20, P30, P50, R21, R21/R33, R34, U01, U19, U24, U54 and UM1 grants; current NINDS awardees with P30, R24 and U01 grants; current NINR awardees with active P30 grants may apply for this administrative supplement provided the following conditions are met.

The work supported by the administrative supplement must be related to the stated Purposes of this Administrative Supplement Program and remain within the general scope of the original parent award.

The proposed supplement must be within the general scope of the peer-reviewed activities and aims approved within the parent grant.

For center grants, a specific research project for which supplemental funding is requested must be identified (limit of one supplement request per parent grant).

IMPORTANT: The funding mechanism being used to support this program, administrative supplements, can be used to cover cost increases that are associated with informationist support as long as it is relevant to the original scope of the project.  Please contact the NLM Scientific Contact listed in this FOA, for questions related to the informationist role and activities. The Program Director of the parent grant can provide guidance to determine if the supplement fits within the approved scope of the project.

Important Note: NOT eligible for this Administrative Supplement Program are awards that:

To be eligible, the parent grant must be active through the entire time period of the supplement, and the work proposed in the supplement must be accomplished within the competitive segment. No-cost extensions cannot be used to accommodate this requirement.

Section IV. Application and Submission Information


1. Requesting an Application Package

Applicants are required to prepare applications according to the current application forms in accordance with the Application Guide.
For electronic submissions, applicants must download the SF424 (R&R) application package associated with this funding opportunity using the “Apply for Grant Electronically” button in this announcement, or use the eRA Commons streamlined submission process.

2. Content and Form of Application Submission

All forms should be completed for the supplemental activities only and should not reflect funding or activities for the previously awarded parent award.

It is critical that applicants follow the instructions in the Application Guide (SF424 (R&R) Application Guide or PHS 398 Application Guide, as appropriate) except where instructed in this funding opportunity announcement to do otherwise. Conformance to the requirements in the Application Guide is required and strictly enforced. Applications that are out of compliance with these instructions may be delayed or not accepted for review.

For information on Application Submission and Receipt, visit Frequently Asked Questions – Application Guide, Electronic Submission of Grant Applications.

Page Limitations

All page limitations described in the Application Guide and must be followed, with the following exceptions or additional requirements:

For this Administrative Supplement FOA, the Research Strategy is limited to 5 pages.

Application Submission

Electronic submission of request for administrative supplements is only available for single-project activity codes for which competing applications are submitted electronically. Visit the list of single-project Activity Codes Processed Electronically by eRA to determine if the single-project activity code of the parent award has transitioned to electronic submission.  Submission of requests for administrative supplements for all other activity codes must use paper.

If the administrative supplement may be submitted electronically, then you may either (A) submit using the SF424 (R&R) Application Forms and Grants.gov/Apply, (B) submit using the streamlined submission process of eRA Commons, or (C) submit using the paper-based PHS 398 Application forms and the PHS 398 Application Guide.

Instructions for Submissions using Grants.gov/Apply for electronic-based submissions

For single project grants with activity codes that have transitioned to electronic submission using the SF424 (R&R) application forms, administrative supplement requests may be submitted electronically as a Revision application type on the R&R Cover Component. Prepare applications using the SF424 (R&R) application forms associated with this announcement. Please note that some components marked optional in the application package are required for submission of applications for this announcement. Follow all instructions in the SF424 (R&R) Application Guide to ensure you complete all appropriate required and optional components.

Special Instructions for Streamlined Submissions using the eRA Commons for electronic-based submissions

NIH now offers a streamlined system through the eRA Commons for submitting administrative supplements. Login to the eRA Commons, identify the parent award, and prepare an administrative supplement request. A User’s Guide for submitting through this system is available.

Include the Research Strategy and any other required documentation (described below) as a PDF file using the “Add Other Attachments” function.  Budget information should be entered for the grantee institution in the fields provided. There is no template or form available for subaward information; instead, all subaward information should be included as a separate attachment showing the funds requested (by budget period) using the same categories provided for the grantee institution. Also include a budget justification for the subawardee institution in the same file.

Instructions for Submissions using the PHS 398 Application Forms (for paper-based submissions)

Applications must be prepared using the PHS 398 research grant application forms and instructions for preparing a research grant application. The grantee institution, on behalf of the PD/PI of the parent award, must submit the request for supplemental funds directly to the awarding component that supports the parent award. Submit a signed, typewritten original of the application, including the checklist, and two signed photocopies in one package to:

NLM Administrative Supplement for Informationist Services
NLM Extramural Programs
6705 Rockledge Drive, Rockledge 1, Suite 301
Bethesda, MD 20892
Email: NLMEPInfo@mail.nih.gov

It is preferred that applicants convert PHS398 Application Forms (for paper-based submissions) to PDF format and submit as an email attachment. The signature of the AOR must be clearly visible. 

Send the application by email to the National Library of Medicine, copying the Scientific/Research Contact assigned to the awarding component that supports the grant (see Section VII. Agency Contacts).  Note that the NIH Center for Scientific Review is NOT involved in receipt of these applications.

Mailbox for PDF submission: NLMEPInfo@mail.nih.gov

You will receive an email confirmation of receipt of application from NLM.

For questions concerning submissions, contact

Ebony Hughes
NLM Extramural Programs
Telephone: 301-496-4621
Email: Hughesep@mail.nlm.nih.gov

On the face page of the application form, note that your application is in response to a specific program announcement, and enter the title and number of this announcement.

PHS 398 Research Plan (Research Plan)

All instructions in the Application Guide must be followed for all Research Plan sections applicable to the proposed supplement activities. At a minimum, the Research Strategy section should be completed and must include a summary or abstract of the funded parent award or project. Other sections should also be included if they are being changed by the proposed supplement activities.

Introduction: Describe how the proposed supplemental activities relate to the parent award.

Specific Aims:  Include a brief statement of expected impact and scientific relevance of the supplemental work to the overall goals of this Administrative Supplements Program.

Research Strategy: This section should include a description of the need for informationist expertise, the work to be undertaken, the qualifications of the chosen person for the work, and how added value will be assessed. Describe how the proposed informationist role relates to the goals of this Administrative Supplements Program. Explain also how the proposed supplemental activities will augment research conducted under the parent award. Research Strategy should contain sufficient detail to allow assessment of proposed plans and the appropriateness of the request for supplemental funding in the context of the priorities of this Administrative Supplement Program.

Letter of Support: A letter of support from the organization's Health Sciences Library Director is strongly encouraged. If the proposed informationist is not a health sciences librarian, a letter of support from his/her department head is strongly encouraged.

Project/Performance Site Locations (Project/Performance Sites)

All instructions in the Application Guide must be followed, with the following additional instructions:

Senior/Key Personnel Form

All instructions in the Application Guide must be followed, with the following additional instructions:

R&R Detailed Budget Form (for use with electronic submissions)

All budgets should be submitted using the R&R Detailed Budget form, regardless of the form used for the parent award, and should only include funds requested for the additional supplement activities.

Budget for the Entire Proposed Period of Support (for use with paper-based submissions)

A proposed budget should be submitted using the PHS 398 budget forms, in accordance with the PHS 398 Application Guide, and should only include funds requested for the additional supplement activities.

Other Project Information (for use with electronic submissions); Appendix (use with paper-based submissions)

All instructions in the Application Guide must be followed, with the following additional instructions:

Other Attachments:

1. IACUC Documentation and IRB Documentation

2. Cover Letter, citing this FOA, signed by the authorized organizational representative/institutional official, and containing the following information:

3. Statement of Commitment

Include a statement of commitment from the proposed informationist.

Note: The filename provided for each “Other Attachment” will be the name used for the bookmark in the electronic application in eRA Commons.

Planned Enrollment Report (for use with electronic submissions)

When conducting clinical research, follow all instructions for completing Planned Enrollment Reports as described in the SF424 (R&R) Application Guide.

3. Submission Dates and Times

Part I. Overview Information contains information about Key Dates. Applicants are encouraged to submit applications before the due date to ensure they have time to make any application corrections that might be necessary for successful submission.

Organizations must submit applications as described above. Applicants must then complete the submission process by tracking the status of the application in the eRA Commons, NIH’s electronic system for grants administration.

Applicants are responsible for viewing their application before the due date in the eRA Commons to ensure accurate and successful submission.

For electronic application submission, information on the submission process and a definition of on-time submission are provided in the SF424(R&R) Application Guide.

For paper-based application submission, information on the process of receipt and determining if your application is considered “on-time” is described in detail in the PHS 398 Application Guide.

4. Intergovernmental Review (E.O. 12372)

This initiative is not subject to intergovernmental review.

5. Funding Restrictions

All NIH awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement.

Pre-award costs are allowable only as described in the NIH Grants Policy Statement.  

6. Other Submission Requirements and Information

Applications must be submitted using the instructions specified above

Applicants must complete all required registrations before the application due date. Section III. Eligibility Information contains information about registration.

For assistance with your electronic application or for more information on the electronic submission process, visit Applying Electronically.

Important reminders:
For applications submitted electronically on the SF424 (R&R) Application forms, all PD(s)/PI(s) must include their eRA Commons ID in the Credential field of the Senior/Key Person Profile Component of the SF 424(R&R) Application Package. Failure to register in the Commons and to include a valid PD/PI Commons ID in the credential field will prevent the successful submission of an electronic application to NIH.

The applicant organization must ensure that the DUNS number it provides on the application is the same number used in the organization’s profile in the eRA Commons and for the System for Award Management (SAM). Additional information may be found in the Application Guide.

See more tips for avoiding common errors.

Upon receipt, applications will be evaluated for completeness and/or responsiveness by the awarding Institute or Center. Applications that are incomplete and/or nonresponsive will not be reviewed.

Post-Submission Materials

Not Applicable

Section V. Application Review Information


1. Criteria

Administrative Supplements do not receive peer review. Instead, the administrative criteria described below will be considered in the administrative evaluation process.

The staff of the NIH awarding component will evaluate requests for a supplement to determine its overall merit. The following general criteria will be used:

Budget and Period of Support

NIH Staff will consider whether the budget and the requested period of support are fully justified and reasonable in relation to the proposed research.

Overall Impact

NIH staff will consider the ability of the proposed supplement activities to increase or preserve the parent award’s overall impact within the original scope of award:

Will the administrative supplement increase or preserve the likelihood for the project to exert a sustained, powerful influence on the research field(s) involved? Will it provide evidence of the value of informationist services to research?

Relevance: Does the proposed project meet the goals of the supplement program?

Approach: Does the proposed project include appropriate design, methodologic, analytic/evaluative, and outcome considerations for the informationist's involvement and for impact assessment?

Quality: How will the proposed project add value to the research outcome of the parent project?

Feasibility: Can the proposed project be conducted within the timeframe proposed?

In addition, each of the following criteria will be evaluated as applicable for the proposed supplement.

Protections for Human Subjects:

For research that involves human subjects but does not involve one of the six categories of research that are exempt under 45 CFR Part 46, NIH staff will evaluate the justification for involvement of human subjects and the proposed protections from research risk relating to their participation according to the following five review criteria: 1) risk to subjects, 2) adequacy of protection against risks, 3) potential benefits to the subjects and others, 4) importance of the knowledge to be gained, and 5) data and safety monitoring for clinical trials.

For research that involves human subjects and meets the criteria for one or more of the six categories of research that are exempt under 45 CFR Part 46, NIH staff will evaluate: 1) the justification for the exemption, 2) human subjects involvement and characteristics, and 3) sources of materials. For additional information on review of the Human Subjects section, please refer to the Guidelines for the Review of Human Subjects.

Inclusion of Women, Minorities, and Children

When the proposed project involves clinical research, NIH staff will evaluate the proposed plans for inclusion of minorities and members of both genders, as well as the inclusion of children. For additional information on review of the Inclusion section, please refer to the Guidelines for the Review of Inclusion in Clinical Research.

Vertebrate Animals

NIH Staff will evaluate the involvement of live vertebrate animals as part of the scientific assessment according to the following five points: 1) proposed use of the animals, and species, strains, ages, sex, and numbers to be used; 2) justifications for the use of animals and for the appropriateness of the species and numbers proposed; 3) adequacy of veterinary care; 4) procedures for limiting discomfort, distress, pain and injury to that which is unavoidable in the conduct of scientifically sound research including the use of analgesic, anesthetic, and tranquilizing drugs and/or comfortable restraining devices; and 5) methods of euthanasia and reason for selection if not consistent with the AVMA Guidelines on Euthanasia. For additional information on review of the Vertebrate Animals section, please refer to the Worksheet for Review of the Vertebrate Animal Section.

Biohazards

NIH Staff will assess whether materials or procedures proposed are potentially hazardous to research personnel and/or the environment, and if needed, determine whether adequate protection is proposed.

2. Review and Selection Process

Administrative supplement requests will undergo an administrative evaluation by NIH staff, but not a full peer review. Applications submitted for this funding opportunity will be assigned to the awarding component for the parent award and will be administratively evaluated using the criteria shown above.

3. Anticipated Announcement and Award Dates

Not Applicable

Section VI. Award Administration Information


1. Award Notices

A formal notification in the form of a Notice of Award (NoA) will be provided to the applicant organization for successful applications. This may be as an NoA for the supplemental activities only; alternatively, it may be as either a revision to the current year NoA or included as part of a future year NoA. The NoA signed by the grants management officer is the authorizing document and will be sent via email to the grantee’s business official.

Awardees must comply with any funding restrictions described in Section IV.5. Funding Restrictions. Selection of an application for award is not an authorization to begin performance. Any costs incurred before receipt of the NoA are at the recipient's risk. These costs may be reimbursed only to the extent considered allowable pre-award costs.    

Any application awarded in response to this FOA will be subject to the DUNS, SAM Registration, and Transparency Act requirements as noted on the Award Conditions and Information for NIH Grants website.

2. Administrative and National Policy Requirements

All NIH grant and cooperative agreement awards include the NIH Grants Policy Statement as part of the NoA. For these terms of award, see the NIH Grants Policy Statement Part II: Terms and Conditions of NIH Grant Awards, Subpart A: General and Part II: Terms and Conditions of NIH Grant Awards, Subpart B: Terms and Conditions for Specific Types of Grants, Grantees, and Activities. More information is provided at Award Conditions and Information for NIH Grants.

Cooperative Agreement Terms and Conditions of Award

Any supplements to Cooperative Agreements will be subject to the same Cooperative Agreement terms and conditions as the parent award.

3. Reporting

Reporting requirements will be specified in the terms and conditions of award as applicable to the supplemental activities. In most non-competing continuation applications, the progress report and budget for the supplement must be included with, but clearly delineated from, the progress report and budget for the parent award. The progress report must include information about the activities supported by the supplement even if support for future years is not requested. Continuation of support for the supplement activities in the remaining years of the competitive segment of the grant will depend upon satisfactory review by the NIH awarding component of progress for both the parent award and the supplement project, the research proposed for the next budget period, and the appropriateness of the proposed budget for the proposed effort. This information is submitted with the  Non-Competing Grant Progress Report, PHS 2590 or RPPR, and financial statements as required in the NIH Grants Policy Statement.

The Federal Funding Accountability and Transparency Act of 2006 (Transparency Act), includes a requirement for awardees of Federal grants to report information about first-tier subawards and executive compensation under Federal assistance awards issued in FY2011 or later. All awardees of applicable NIH grants and cooperative agreements are required to report to the Federal Subaward Reporting System (FSRS) available at www.fsrs.gov on all subawards over $25,000. See the NIH Grants Policy Statement for additional information on this reporting requirement.

Section VII. Agency Contacts

We encourage inquiries concerning this funding opportunity and welcome the opportunity to answer questions from potential applicants.

Application Submission Contacts

eRA Commons Help Desk (Questions regarding eRA Commons registration, submitting and tracking an application, documenting system problems that threaten submission by the due date, post submission issues)
Telephone: 301-402-7469 or 866-504-9552 (Toll Free)

Web ticketing system: https://public.era.nih.gov/commonshelp
TTY: 301-451-5939
Email: commons@od.nih.gov

Grants.gov Customer Support (Questions regarding Grants.gov registration and submission, downloading forms and application packages)
Contact Center Telephone: 800-518-4726

Web ticketing system: https://grants-portal.psc.gov/ContactUs.aspx
Email: support@grants.gov

GrantsInfo (Questions regarding application instructions and process, finding NIH grant resources)
Telephone: 301-435-0714
TTY: 301-451-5936
Email: GrantsInfo@nih.gov

Scientific/Research Contact(s)

NLM Scientific Program Contact

Alan VanBiervliet, Ph.D.
National Library of Medicine (NLM)
Telephone: 301-594-4882
Email:  vanbiervlietag@mail.nih.gov

Program Contacts for Participating Institutes and Centers

Referral Officer
Division of Extramural Activities
National Cancer Institute (NCI)
Telephone: 301-496-3428
Email:  ncirefof@dea.nci.nih.gov

George McKie
National Eye Institute (NEI)
Telephone: 301-451-2020
Email:  mckiegeo@mail.nih.gov

Contact the program officer assigned to the parent grant
National Institute on Aging (NIA)

William Dunty, Ph.D.
National Institute on Alcohol Abuse and Alcoholism (NIAAA)
National Institutes of Health
Telephone: 301- 443-7351
Email:  duntyw@mail.nih.gov

Laura Moen, Ph.D.
National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS)
Telephone: 301-451-6515
Email:  moenl@mail.nih.gov

Contact the program officer assigned to the parent grant

National Institute of Biomedical Imaging and Bioengineering (NIBIB)

Judith Cooper, Director, Division of Program Divisions
National Institute on Deafness and Other Communication Disorders (NIDCD)
Telephone: 301-496-5061
Email:  cooperj@mail.nih.gov

Contact the program officer assigned to the parent grant

National Institute of Dental and Craniofacial Research (NIDCR)

Dr. Cindy Lawler
National Institute of Environmental Health Sciences (NIEHS)
Telephone: 919-316-4671
Email: lawler@niehs.nih.gov

Contact the program officer assigned to the parent grant

National Institute of Mental Health (NIMH)

Contact the program officer assigned to the parent grant
National Institute of Neurological Disorders and Stroke (NINDS)

Contact the program officer assigned to the parent grant
National Institute of Nursing Research (NINR)

Contact the program officer assigned to the parent grant
National Library of Medicine (NLM)

Peer Review Contact(s)

Not Applicable

Financial/Grants Management Contact(s)

Direct all financial and grants management-related questions concerning the administrative supplement to the NLM contact listed below, copying the Grants Management contact from your funding IC:

Mr. Dwight Mowery
NLM Extramural Programs (NLM)
Telephone: 301-496-4221
Email: moweryd@mail.nih.gov

Section VIII. Other Information

Recently issued trans-NIH policy notices may affect your application submission. A full list of policy notices published by NIH is provided in the NIH Guide for Grants and Contracts. All awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement.

Authority and Regulations

Awards are made under the authorization of Sections 301 and 405 of the Public Health Service Act as amended (42 USC 241 and 284) and under Federal Regulations 42 CFR Part 52 and 45 CFR Parts 74 and 92.


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NIH Funding Opportunities and Notices



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