Clarification of Instructions Regarding Inclusion of Publications as Appendix Materials

Notice Number: NOT-OD-06-053

Key Dates
Release Date: March 28, 2006

Issued by
National Institutes of Health (NIH), (http://www.nih.gov)

The purpose of this Notice is to clarify the recently announced new approach and policy regarding the inclusion of publications as Appendix materials in NIH grant applications (http://grants.nih.gov/grants/guide/notice-files/NOT-OD-06-051.html). Clarifications have been highlighted in a different color. Applicants should now provide links to the on-line journal article or the NIH PubMed Central (PMC) submission identification number for publications listed in the appendix, whenever possible. This policy applies to all grant mechanisms for which publications are acceptable Appendix material, regardless of which application form is used (e.g., PHS 398, SF424 (R&R), PHS 416-1) or the mode of submission (paper or electronic). Note:  Not all grant mechanisms allow the inclusion of publications.

Effective for applications intended for the May 10, 2006 submission date and beyond, the NIH standard policy regarding the inclusion of publications as acceptable Appendix material in grant applications is described below.

The Appendix may include publications, manuscripts (accepted for publication), abstracts, patents, or other printed materials directly relevant to the proposed project. Applicants should refer to instruction guides and specific Funding Opportunity Announcements (FOAs) to determine the appropriate limit on the number of publications that may be submitted for a particular program. Specific FOAs should also be reviewed for any additional program-specific guidance on Appendix material and other application requirements. The Appendix may not include manuscripts submitted for publication.

Note at this time no changes are being made to the other Appendix components:

Applicants are cautioned not to use the Appendix to circumvent the page limitations of the Research Plan. An application that does not observe the relevant policies and procedures may be delayed in the review process. Applicants are reminded to review specific FOAs for any additional program-specific guidance on Appendix material and other application requirements.

Application instructions for the PHS 398, SF424 (R&R), and PHS 416-1 will be revised to reflect this new policy for inclusion of publications in Appendix

Inquiries

Please direct inquiries regarding this Notice to:
GrantsInfo
Office of Extramural Research
National Institutes of Health
Phone: 301-435-0714
TTY: 301-451-5936
Email: grantsinfo@nih.gov


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