CHANGE IN FINAL REPORT REQUIREMENTS FOR AGENCY FOR HEALTHCARE RESEARCH AND QUALITY GRANTEES RELEASE DATE: December 19, 2003 NOTICE: NOT-HS-04-003 Agency for Healthcare Research and Quality (AHRQ) (http://www.ahrq.gov) BACKGROUND In compliance with 45 CFR 74 and 92, grantees are required to submit final reports to the Agency for Healthcare Research and Quality (AHRQ) within 90 days of the close of the project period. Recently, the Agency has changed the format of the final progress report to more adequately address the needs of the Agency, as well as, to minimize the demands placed on grantee organizations and Principal Investigators. FINAL REPORT REQUIREMENTS Beginning with fiscal year 2004, AHRQ will include all necessary information concerning the expectations for the final reports as a term of award on the last funding period of the project; it will no longer be communicating this information in a separate letter to the grantee at the end of the project period. In addition, the final report information is available on AHRQ’s website (http://www.ahrq.gov) under Grant Resources. During a transition period, the final progress report will be accepted by AHRQ in either the old format or the new format as detailed in this notice. However, after April 1, 2004, final progress reports must conform to the new format. If they do not the new format requirement, the final progress reports will not be accepted. A Final Financial Status Report is required for all projects. In addition, unless a competitive renewal is funded, a Final Invention Statement and Certification, and a Final Progress Report must also be submitted. See below for more information: 1) Final Financial Status Report The Final Financial Status Report submitted to this office must agree with the final expenditures reported on the PMS 272 to the Payment Management System. Use Standard Form 269. It is available online at: http://grants.nih.gov/grants/fsr_sf269_long.pdf. Note that this report is not required for individual fellowships. 2) Final Invention Statement and Certification This statement shall include all inventions which were conceived or put into practice during the entire project period. Use Form HHS 568. It is available online at: http://grants.nih.gov/grants/hhs568.pdf. Note that this report is not required for conference grants or individual fellowships. 3) Final Progress Report The Final Progress Report is needed to describe the results of the research funded by the Agency. It will be made available to the public, and, therefore, should not include any copyrighted, private, or proprietary information. The Final Progress Report is subject to a 20-page limit (minimum of 4 pages). Reports exceeding 20 pages will not be accepted. The report format should include the following labeled elements: a) Title Page - (Title, Principal Investigator and Team Members, Organization, Inclusive Dates of the Project, Federal Project Officer, Acknowledgment of Agency Support, and Grant Number.) b) Structured Abstract - (250-words maximum). Include five headings: Purpose, Scope, Methods, Results, and Key Words: o Purpose (Objectives of the study) o Scope (Background, Context, Settings, Participants, Incidence, Prevalence) o Methods (Study Design, Data Sources/Collection, Interventions, Measures, Limitations) o Results (Principal Findings, Outcomes, Discussion, Conclusions, Significance, Implications) o List of Publications and Products (Bibliography of Outputs from the study. Follow the AHRQ Citation Style Format at http://www.ahrq.gov/fund/refstyle.htm. The AHRQ Grant Final Report Template is available online at http://www.ahrq.gov/fund/reptemp.htm For further details on the requirements of the Final Progress Report, contact your project officer. If you have copies of publications (not previously submitted) that resulted from the grant project, submit these under separate cover directly to the project officer of your grant; do not include them as part of the Final Progress Report. SUBMISSION REQUIREMENTS You should submit the Final Progress Report as electronic file attachments via e-mail to: grantfpr@ahrq.gov. The Final Financial Status Report and the Final Invention Statement should be submitted to: Agency for Healthcare Research and Quality Grants Management/OPART 540 Gaither Road Rockville, MD 20850 Alternatively, for the Final Progress Report, submit the original and two print copies plus the electronic files on a 3.5 inch computer disk in Word, WordPerfect, or ASCII format to the above address. Failure to submit the required reports in a timely manner may result in the imposition of a special award provision or the withholding of funding of other eligible projects or activities involving the grantee organization or the Principal Investigator. If you have any questions concerning these changes, contact Catherine Dwyer at (301) 427-1457.

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